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February 24th, 2015

Accounting Associate (Hourly, Non-Exempt)

Department: Finance & Accounting

Position: Accounting Associate performs basic bookkeeping functions: data entry, balances and reconciles accounts, reviews, revises and prepares accounting information and reports according to established guidelines and procedures. 

Reporting to the Controller, Accounting Associate is responsible for:

  • Daily entry of Accounts Payable into Quick Books
  • Coordination across departments debit card receipts
  • Record debit card transactions
  • Process and make deposits
  • Run and record weekly Disbursement Reconciliation Report for ticket sales & donations. Do the QuickBooks entries
  • Perform daily data entries for Group Sales and Box Office

Minimum Qualifications and Competencies

Education: Bachelor’s degree; or equivalent combination of education and experience; or one to two years related experience and/or training;

Knowledge, Skills, and Abilities

Knowledge of:

  • Basic accounting practices and procedures.
  • Invoicing procedures.
  • Basic accounts payable and/or accounts receivable practices and procedures.
  • Basic computer applications and computerized accounting systems (Quickbooks preferably).
  • Basic and routine mathematical calculations.
  • Cash handing policies and procedures.

Skills and Abilities to:

  • Efficiently and accurately sort, check, count, and verify numbers.
  • Provide basic data entry and word processing skills.
  • Prepare and process invoices.
  • Maintain accounting records according to policies.
  • Check records for accuracy of coding and calculations.
  • Balance accounts and meet deadlines.
  • Use accounting software systems.
  • Set up, use and maintain spreadsheet applications (MS Excel, Google Spreadsheets).
  • Effective communication skills.
  • Ability to problem solve and determine best course of action.
  • Work as a team member and foster a cooperative work environment. 
  • Ability to work independently.

Supplemental Functions:

Maintain current knowledge and assure implementation of The Pasadena Playhouse policies and procedures, state and federal laws and regulatory requirements.

May perform other office related tasks including but not limited to reception duties, scheduling and/or records maintenance.

Assist with annual audit of accounting records including researching records.

Perform other duties as assigned.

The employee is occasionally required to lift and/or move up to 10 pounds.

Working Conditions:

No major sources of discomfort, standard office environment; regular exposure to video terminal displays.  The noise level in the work environment is usually quiet.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation is commensurate with experience and ability (no benefits). Start date is immediate. The Pasadena Playhouse is an Equal Opportunity Employer. Please email cover letter, resume, and three references to jobs@pasadenaplayhouse.org

We work to maintain positive environment for our employees, where people can learn, grow and thrive with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.